Office Manager Start - 23.09.2019 3-4 Months North West London Hourly rate negotiable depending on skillset, experience & qualifications
The Client My Client is one the UK's leading providers of planned and responsive maintenance services in the Social Housing sector, maintaining more than 500,000 properties Nationwide. Due to managing an increased number of properties, my Client is looking to recruit an Office Manager to join their busy offices in North West London.
The Role Reporting to the Senior Project Administrator, you will be required to provide strong Office Mangement and Administrative assistance within the office for this Social Housing project
Taking incoming calls, resolving routine enquiries and logging on to in house system.
Composing and sending routine correspondence.
Proof reading approved communication to key stake holders.
Opening post & and taking relevant action where appropriate.
Liaise with Snr Project Administrator to ensure project specific documents are up to date.
Coordinating and managing the team diary.
Meeting & greeting guests/visitors & co-ordinating meeting requirements i.e. refreshments.
Creating and maintaining information on systems/databases (trackers and dashboards).
General administrative duties including filing, faxing and photocopying.
Assist Senior RLO/Client with checking and approving letters/newsletters before mailing.
Assisting Senior RLO with arranging Resident Consultation Evenings, i.e. booking venues, times etc. and ensuring invites are sent out.
Responsible for the stationary orders, tea/coffee replenishing and site team orders.
Manage New Starter forms/record including ID Badges.
Take deliveries (this is a shared duty with the other administrators).
Ordering office equipment (for the office and site compounds).
Ordering signage (for the office and for the site compounds).
Scanning and uploading FENSA certificates (shared duty).
Ensure the scaffold Register is up to date and is sent to Project Managers for review
Ensuring office tidiness is maintained.
Minute taking and distribution.
Skills, Qualifications & Experience
Previous experience in an Administrative role
Experience of managing an Administrative office
Proven to have strong written and oral communication
Proactiveness - Self motivated
Good planning and organisational skills
Good knowledge of maintaining records and databases
Good record keeping skills
Excellent knowledge on software packages; Excel, Word and Outlook.
Social Housing experience desirable but not essential
Hourly rate competitive and negotiable depending on skillset, experience & qualifications
3-4 Months Contract
The opportunity of working with a leading Social Housing Contractor
What to do next:
If you are looking for a new opportunity and this role is of interest to you, please forward your CV to Debbie Stilwell @ Bromak Recruitment firstname.lastname@example.org and we will discuss the role in more detail.
If this role is not for you but you are interested in hearing of different opportunities, we are still keen to hear from you, so please get in touch on the number provided.
Please note, all applications are held in the strictest confidence.