My client is seeking to employ an experienced Office Administrator who will deliver first class customer service and support to their internal stakeholders by addressing their needs through effective communication, organisation skills, professional attitude and within agreed timescales.
The company are an established builder who operate across the North West and North Wales delivering high quality new homes.
Senior Administrator - The Role General Office Support " Full secretarial support to the Managing Director and Heads of departments in the business " Accurately manage Outlook Diary booking for meetings; " Provide excellent customer service and support by answering phones, taking messages; " Dealing with general administration duties, i.e. check emails, open and distribute post, printing, laminating, binding, faxing and filing; " Order and monitor office stationery; " Taking minutes at meetings and present back to attendees accurately and in the appropriate and professional format; " Liaise with Head Office departments (HR and Payroll) to ensure all necessary documentation and forms are submitted in timely manner; " Liaise with the external IT Consultants on any IT problems and queries; " Ensure Company housekeeping of communal areas is maintained and kept to a high standard; " At all times comply with Company policies, procedures and instructions.
Sales Administration Support " Assist site and sales teams set up their offices with equipment, posters, stationery; " Support the team with the procurement, administration and distribution of customer options/ incentives; " Updating weekly and monthly sales figures/reports; " Taking Reservation Payments; " Processing Sales, Exchanges, Serving Notices and Legal Completions; " Liaising with company solicitors to deliver the timely issue/turnaround of paperwork and to determine exchange, notice and completion timescales; " Liaising with Accounts to provide completion statements; " Managing sales cupboard content and stock levels; " Taking sales orders requests and preparing the distribution of these.
Technical Administration Support " Receive all invoices, circulate for signature, then scan/file and send for payment and update spreadsheet so it can be costed against a job by job provision list for fees; " File incoming quotes and setup purchase orders on payment database for approval; " Arrange cheque requests; " Ensure accurate filling of legal documentation; " Filing received SAP documentation into relevant plot Customer Care folder and issue to Building Control; " Manage planning condition register and make planning condition discharge submissions; " Collate and update Weekly Sales/Build Progress plans " Assist in the preparation of Deed plans and WIP Plans; " Assist in compiling planning applications; " Keep internal sales drawings folder up to date.
Experience & Skills required
" Demonstrable experience in administration; " Ability to plan, prioritise and organise own workload; " Excellent communication skills, written and oral; " Excellent administrative and IT skills (Excel, Word, Outlook); " Excellent organisational skills; " Basic AutoCAD experience (desirable, training will be provided); " Attention to detail; " Use of outlook diary system; " Ability to work effectively in a team and independently; " Ability to develop good working relationships; " Adaptable/flexible; " Problem Solving; " Keeping calm under pressure
What's on offer?
My client is offering a basic salary of up to £25k depending on experience. The hours of work are 8.30am - 5.15pm (Mon - Thurs), 8.30am - 4pm (Fri
If you are interested in this role and would like to apply, please contact Heather at Bromak or apply via the link below.